conference room audio visual integration through CCS Presentation Systems

Using a conference center or hotel’s in-house AV staff and equipment may seem like an efficient, quick solution for a meeting planner. However, by working with an outside Audio Visual Integration company, planners can save money without sacrificing service. Below are the best reasons to hire outsiders for Conference Room Audio Visual Integration.

Immediate Availability

In-house AV suppliers aren’t a company’s only option. Some venues make a commission when booking AV services through contracted providers, and that’s why they recommend them. However, venues cannot prevent customers from bringing in their own Audio Video Integration providers. Regardless of which option a planner chooses, it’s wise to get a few quotes as a way of driving down in-house expenses.

Updated and Upgraded Technology and Equipment

Outside audiovisual providers constantly buy new equipment as they phase out worn-out or old products. When going with an external provider, planners are more likely to get top-notch Conference Room Audio and video equipment. Even if the event doesn’t require the newest laptops and projectors, outside providers have various options to meet clients’ needs and budgets.

Hire a Dedicated Team, Get Dedicated Service

An in-house AV team is typically responsible for every event happening at the same venue. By going with an outside provider of their choice, a planner gets the benefit of dedicated support for their event. Then, if there’s more than one event at the location, hiring the same team will ensure that the customer continues to get the support they need.

Experience Coordinating Nationwide Events

While it’s true that an in-house Conference Room Video provider may be able to offer support for events that occur in more than one location, the most effective way to ensure consistent, reliable service is to hire an outside company that specializes in nationwide Conference Room Audio Visual integration. Full-service providers offer the same service in every location, and they offer dedicated support to ensure consistency across multiple events.

Easy Management of Last-Minute Additions and Changes

Regardless of how carefully an event or meeting is planned, last-minute additions, subtractions, and other changes are sometimes necessary. While a venue’s audiovisual team may have equipment on site, the specific tools a customer needs may not be there, or they may be in use somewhere else. An outside Conference Room Audio Visual Integration provider should have a widespread distribution network, which makes it easier for them to handle last-minute requests from customers.

More Service and Equipment Options

Outside audiovisual integration companies have numerous options for AV services and equipment. This allows customers to choose different price points, which makes it easier to keep the event’s budget in line. Additionally, with nationwide equipment rental capabilities, customers are more likely to get just what they need for their next event.

No More Surprise Fees After an Event

If a customer books an event with an outside audiovisual provider, they’ll never have to worry about additional fees after an event. Sometimes, in-house AV teams will charge for things such as extra tech support, and they won’t tell the client until after the event takes place. The best outside providers will always ask for the customer’s permission before making extra charges.

Consistent Pricing, Regardless of Location

In-house AV services, equipment, and costs may vary depending on where an event is held. For a company that’s planning conferences in multiple places, it’s possible to save money by hiring an outside AV provider. With the right AV company, customers get onsite consistency, a single point of contact, and flat fees in each venue where meetings are held.

While there are other reasons to hire an outside AV integration company, these are some of the most important factors.

For more information on what CCS Presentation Systems can do for you, visit our contact page.

photo credit: Wikipedia Commons

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